Guide to User Management in MAWi

Introduction

This document is designed to assist MAWi system administrators in the creation and management of users on the MAWi platform.

It details the steps required to add new users, assign roles, set permissions, and manage access to content.

Add a new user account

 

Access the user management console, click on the Dashboard menu and proceed to the Admin Panel.

 

In the "View All Users" console, navigate to the green "+" button located at the top right corner.

In this window, enter all the required Personal Information and details for the new user.

 

Roles	- Administrator: Granted full access to all screens and administrative management consoles. - Category Manager: Has full access to one or more categories, including the ability to manage associated screens and users, and to create and manage additional sub-categories within their scope. - Editor: Limited access to only those screens assigned by the system's administrator. - Remote Control: Option to enable or disable remote control capabilities for a screen within the system.
Requires user confirmation	An email will be sent to the end user for confirmation and activation of their account.
Password Expiration	The password will expire after 60 days, at which point the end user will be prompted to renew their password.
Legal consent request	Triggers a legal consent or terms acceptance workflow. The settings icon allows configuration of the specific consent text or policy the user must approve before using the system.

Screen Permissions tab 

The Screen Permissions tab defines which screens and devices a specific user is allowed to see and manage within the system.
It is a core access control layer that limits visibility and operational actions to only the relevant screens.

Select All
Grants the user access to all screens currently available in the account, across all categories and locations. Any new screens added in the future will also be automatically included.

Category Filter (Category: All)
Allows filtering screens by category. This is useful in large deployments where screens are grouped by site, department, customer, region, or project. Selecting a specific category limits the list to only screens under that category.

Filter Locations
A search field that helps quickly locate screens by name, location, or identifier. This is especially useful when managing many screens.

In the "Playlist Sharing" tab, you have the option to share any of the playlists you've created with other users within the system.

In the "Tag Sharing" tab, you have the option to share any of the tags you've created with other users within the system.

After finishing, click the "Save" button to add the new user to the system.

Enable Two-Factor Authentication

Use the guide below to enable the two-factor authentication option for your account:

Two-Factor Authentication in MAWi

Change Password

To change a password for an end user, click "edit" and navigate to the "Change Password" tab.

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